Administrative Assistant / Receptionist

Administrative Assistant / Receptionist – San Jose, CA

Advance Design Consultants, Inc. is looking for a Administrative Assistant / Receptionistr to join our team.

Working with us, you will:

    • Answer and direct phone calls.
    • Organize and schedule meetings and appointments.
    • Maintain contact lists.
    • Assist in the preparation of regularly scheduled reports.
    • Order office supplies.
    • Book travel arrangements.
    • Provide general support to visitors.
    • Provide information by answering questions and requests.
    • Take dictation.
    • Research and create presentations.
    • Generate reports.
    • Handle multiple projects.
    • Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
    • Contribute to team effort by accomplishing related results as needed.
    • Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
    • Maintain computer and manual filing systems.
    • Handle sensitive information in a confidential manner.
    • Coordinate office procedures.
    • Develop and update administrative systems to make them more efficient.
    • Manage staff appointments.

An ideal candidate has:

    • Strong organizational, record-keeping and follow-up skills.
    • Attention to detail; strong analytical skills favored.
    • Proficient in using a computer and Microsoft Office (Outlook, Word, Excel, etc.)
    • Ability to prioritize and manage multiple tasks, changing priorities as necessary.
    • Ability to work under time pressure and adapt to changing requirements with a positive attitude.
    • Effective oral and written communication skills as required for the position.
    • Ability to be self-motivated, proactive and an effective team player.
    • Ability to interact effectively and professionally with all levels of employees, both management and staff alike, vendors, clients, and others.
    • Bilingual Spanish preferred.

Job Type: Full-time.
Hours of work: Standard working hours are 8am to 5pm.
Employment Terms: Employment-At-Will.
Required Education: High School Diploma.

To apply for an open position, please send a resume and cover letter to [email protected].

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